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Online application and notification procedures
From Thursday, 16 September 2021, all ethics applications will be submitted via Massey University's Upgraded Research Information Management System (RIMS). Access to RIMS and all information regarding policy, application processes and guidance material can be found on OneMassey (Staff) and MyHub (Students).
The following procedures assume that:
1. Applicants have determined that their project falls within the scope of the Code.
The following activities must comply with the Code:
a) All research involving either the participation of humans or where the research impacts on individuals, groups or communities. This includes consultancies, contract research, staff research and supervised student research;
b) Any teaching which involves the participation of students for the demonstration of procedures or phenomena, which have a potential for harm;
c) Any evaluation of university services, organisational practices or teaching programmes where information of a personal nature may be collected, where participants may be identified, or where the performance of staff may be commented on. This does not include routine organisational quality improvement activities, e.g. academic programme evaluations or service delivery projects but does include activities which have a research component and may lead to publications.
2. Staff have attended a training course for undertaking research with human participants. Refer to the "Training seminars" page of this website or the Development Calendar on the People and Organisational Development website;
3. Students will have sought assistance from their supervisor;
4. Recruitment and/or data collection have not commenced.
To ensure you fulfil the approval procedures set out in the Code, follow the step by step guide below. If the relevant information is not included, your project may be delayed.
Step 1 - Read code
Step 2 - Discussion of ethical issues
Step 3 - Risk and HDEC assessment
Step 4 - Online human ethics submission process
Low Risk Notifications
If the research is deemed to be low risk, automatic email notification is provided on submission of the risk assessment questions. Researchers can also download a confirmation letter (instructions are provided in the email).
Academic/Professional staff based at the Albany Campus; and students whose Chief Supervisor is located at the Albany Campus will primarily have their applications allocated to MUHEC: Northern, unless review by a committee with medical expertise is required.
Academic/Professional staff based at either the Manawatu or Wellington Campus; and students whose Chief Supervisor is located at either the Palmerston North or Wellington campus will primarily have their applications allocated to either MUHEC: Southern A or MUHEC: Southern B.
Please note that the online submission process allows for some balancing of workflows on a monthly basis. In order to ensure researchers have their applications reviewed in a timely manner, a Research Ethics Office team member may contact you to discuss assigning your application to the next available committee meeting regardless of location.
If your application requires review by a committee with medical expertise (and does not require review by a Health & Disability Ethics Committee) your application will be allocated to MUHEC: Southern A.
MUHEC Online Submission Process/Guidelines
Access to RIMS and all information regarding policy, application processes and guidance material can be found on OneMassey (Staff) and MyHub (Students).
Additional information for researchers (95 KB)
Information sheet format (24 KB)
Participant consent form templates (40 KB)
Confidentiality agreement formats (33 KB)
Ethics notes - Conflict of interest (292 KB)
Ethics Notes - Data Lifecycle (277 KB)
Ethics notes - Privacy (206 KB)
Ethics notes - Vulnerable Children Act (64 KB)
Pacific Research Principles (318 KB)
Three phases of ethical research
Examples to support you during phases one and two
1. Ethics thinking
Thinking about research design and ethical issues
- Read the Code and think about how it applies to your research
- Talk with others (other academics, people from your potential participant group, advisory group, cultural advisor etc.) for their perspectives on your proposed data generating activities and any difficulties they foresee.
- Check ‘FAQs & Additional Information’ document on Ethics website
- Identify potential ethical issues; consider ways of mitigating
- Check exemplars on this webpage for guidance
2. Ethics notification/application procedure
Filling in online forms
- Consult ‘User guide for applicants’, ‘User guide for supervisors’
- Check exemplars on this page for guidance
- Write clear descriptions of potential issues and mitigations in lay language
3. Ethics in practice
- Discuss any unexpected issues with a supervisor/an advisor and Research Ethics Office
- Apply by email to Research Ethics Office requesting approval for minor amendments to research procedures
- You are encouraged to communicate any issues that arose to the Office or approving Ethics Committee Chair for our future consideration
The extracts from Massey researchers’ low risk notifications are shared with their permission, for your guidance. They indicate ways of providing information to explain the research and the ethical issues involved.
Health & Disability Online Submission
Health and Disability Ethics Committee online forms and guidance
Massey HDEC Sponsor Authorisation Protocol 2021 (517 KB)
Please consult the Massey University Sponsor Authorisation Protocol when completing Section A5 of the HDEC online application
DDI 06 951 6840 (Internal ext 83840)
INTRODUCTION TO ETHICS IN RIMS - SESSIONS AVAILABLE:
To assist researchers with the submission of human ethics applications in RIMS
WHERE: Research Ethics Office, Quad A Building, Level 3 - Room 3.01A, Albany Campus
TIMES: 10.00am - 12.00 noon
DATES: 1 February, 1 March, 1 April, 3 May, 1 June, 1 July, 2 August, 1 September, 1 October, 1 November, 1 December
Contact Hannah Foreman (0800 MASSEY (0800 627 739) ext 43215) for further details or to book a 30 minute session
Step 5 - Check Application Deadlines
Step 6 - Online Workflow Diagram
Page authorised by Web Content Manager
Last updated on Wednesday 13 October 2021